Please join us for this MRSC webinar on February 12, 2020, and learn tips for avoiding common pitfalls under Washington’s Open Public Meetings Act (OPMA) while fulfilling your OPMA Training Act requirement.
In our discussion, Flannary Collins, MRSC Managing Attorney, and I will highlight scenarios that public servants and elected officials commonly confront in their day-to-day work, and the best ways to navigate them to ensure OPMA compliance.
In a decision seemingly at odds with modern conceptions of privacy in the digital age, the Washington Supreme Court in Washington Pub. Emps. Ass’n et al. v. Evergreen Freedom Foundation concluded that public employees do not have a protected privacy interest against disclosure of their birthdates associated with their full names that would exempt that information from disclosure under the Public Records Act (“PRA”).
In SEIU Local 925 v. University of Washington, the Washington Supreme Court unanimously reversed the state court of appeals, concluding that the “scope of employment” test from Nissen v. Pierce County applies only to records on personal devices, rather than agency devices.
In the latest installment of a series of cases involving the nonprofit organization Freedom Foundation, the Department of Social and Health Services (“DSHS”) secured itself a win in the Washington Court of Appeals, Division II. Among other findings, the court upheld the trial court’s conclusion that DSHS did not violate the Public Records Act (“PRA”) when it first produced the requested records to the SEIU Training Partnership—a third party DSHS determined was likely to be “affected by the request.” Freedom Found. v. Wash. Dep’t of Soc. and Health Servs.
The Washington State Attorney General issued an opinion concluding that a county’s real property assessment rolls, in an electronic form which could be sorted by property owner name, are "lists of individuals" which cannot be produced under the "commercial purpose prohibition" of the Public Records Act, RCW 42.56.0070(8).
The "commercial purpose prohibition" states that agencies "shall not" "give, sell or provide access to lists of individuals" when requested for a "commercial purpose." RCW 42.56.0070(8). In an earlier 1980 Attorney General Opinion, issued when assessment rolls were only available to requesters in hard copy, static form, the Attorney General opined that records identifying property owners in alphabetical order were "lists of individuals" prohibited from disclosure under the "commercial purpose prohibition," but that similar lists organized by parcel description were not: the AGO reasoned that those lists were still fundamentally lists of real property.
The legislature passed a flurry of Public Records Act amendments this past session, including a number of changes to exemptions, and changes to the JLARC reporting requirements. These bills take effect at the end of this month, on July 28, 2019.
- Amendments to Exemptions
- Alternative Public Works. SHB 1295 amends RCW 42.56.270(2) to exempt financial information supplied by or on behalf of a person, firm or corporation in submitting a bid or proposal for an alternative public works contracting procedures under chapter 39.10 RCW, which includes design-build contracting the general contractor/construction manager (“GCCM”) procedure, and job order contracting.
- Child Victims of Sexual Assault. HB 1505 amends RCW 10.97.130 to provide broader protection. The statute previously exempted information revealing the “identity” of child victim of sexual assault under eighteen. As amended by the bill, the statute exempts information revealing “specific details that describe an alleged or proven child victim of sexual assault under age eighteen, or the identity or contact information of an alleged or proven child victim of sexual assault who is under age eighteen.” The bill defines “contact information” to include phone numbers, email addresses, social media profiles, and usernames and passwords. The bill expands the definition of identifying information to be an inclusive rather than exhaustive list, and to specifically include the name of a stepsibling.
- Applications for Public Employment. HB 1537, the bill enacted based on the Sunshine Committee’s recommendations on PRA exemptions, amends the application for public employment exemption. RCW 42.56.250(2). As amended, the exemption will no longer apply to applications for elective offices.
- Investigations of Discrimination and Harassment. EHB 2020 amends RCW 42.56.250(6) to expand protection for employment investigations. The statute previously exempted for employment investigations “active and ongoing” records regarding possible unfair practices under Washington Law Against Discrimination, Chapter 49.60 RCW, or federal, state or local discrimination law. EHB 2020 expands the protection to investigations regarding the breach of an employer’s internal policy prohibiting discrimination, and investigations regarding harassment. In addition, under the revised statute, records are exempt while the investigation is “active and ongoing.” After the investigation is complete, the agency must inform the complainant, other accusers, and any witnesses of a request for the investigation’s records, and the records may be disclosed only if the names of the complainant, other accusers, and any witnesses are redacted. These individuals’ names may only be released with their consent.
- Information Regarding Gambling Disorders. SHB 1302 amends 42.56.230 to exempts information submitted in support of a self-exclusion program for people with a gambling problem or gambling disorder. These programs allow individuals to exclude themselves from gambling establishments licensed by the Washington state gambling commission.
- FDA information. SHB 1385 exempts information or records obtained pursuant to a food and drug administration contract or commissioning agreement.
- Paid Family and Medical Leave Act. SHB 1399 exempts records maintained by the employment security department in connection with Paid Family and Medical Leave Act.
- Explosives. HB 1673 amends RCW 42.56.460 to exempt all reports submitted under the Washington state explosives act, chapter 70.74 RCW.
- Marijuana Businesses. ESSB 5318 amends RCW 42.56.270 to exempt “valuable formulae or financial or proprietary commercial information records received during a consultative visit or while providing consultative services to a licensed marijuana business.”
- Caregiver Information. SSB 5955 amends RCW 42.56.230 to exempt personal information for substitute caregivers who are licensed or approved to provide overnight care of children by the department of children, youth, and families.
- Bump-fire Stock Buy Back. SB 6025 amends RCW 42.56.230 to exempt names, addresses, or other personal information of individuals who participated in the bump-fire stock buy-back program under RCW 43.43.920.
In an unpublished decision, the Washington Court of Appeals held that an attorney need not appear as counsel of record in a Public Records Act (“PRA”) action for legal services to be compensable, as long as the services were reasonably incurred in litigating a matter on which the PRA plaintiff prevailed. The court also found that the trial court did not abuse its discretion in awarding the plaintiffs only a fraction of the requested penalties for withholding of records. Strand v. Spokane County.
In State v. Evergreen Freedom Foundation, the Washington Supreme Court holds independent expenditure reporting requirements in Washington’s Fair Campaign Practices Act apply to “expenditures [made] prior to signature gathering, regardless of when they are gathered, but only if the measure is actually filed with an election official.” There, Evergreen Freedom Foundation created sample ordinances and local ballot propositions to advance its policies before city councils. Using the forms, local proponents submitted proposed measures to election officers in the cities of Sequim, Chelan and Shelton, along with supporting signatures. None of the cities passed the measures as ordinances or placed them on the ballot. The proponents sued, the Foundation’s attorneys represented them, and they lost. But that did not end the matter. The Washington Attorney General received a citizens’ complaint alleging the Foundation failed to report as independent expenditures the value of the legal services it provided. After investigation, the Attorney General brought this enforcement action.
In the most recent two of a string of cases involving branches of the Service Employees International Union and nonprofit organization Freedom Foundation, each party emerged with one victory and one loss. First, in Freedom Foundation v. SEIU Healthcare Northwest Training Partnership, Division I of the Court of Appeals concluded that the Training Partnership was not the functional equivalent of a public entity under Washington’s Public Records Act (PRA), Chapter 42.56 RCW. The Training Partnership is a nonprofit organization formed by SEIU 775, which is the exclusive bargaining representative of individual providers of in-home care service providers, as well as three private in-home service provider employers. The partnership provides training that in-home service providers are required to obtain under state law.
Over the course of representing her client, attorney Erica Krikorian sent two Public Records Act (“PRA”) requests to Monroe School District, the defendant in her client’s lawsuit alleging civil rights violations. Krikorian then negotiated a settlement with the district on the civil rights claim in which her client released any potential PRA claims. Krikorian, asserting that the PRA claims were hers, subsequently filed suit against the district for violations of the PRA. In Creer Legal v. Monroe School District, No. 76814-0-I (August 13, 2018), Division I of the Washington Court of Appeals affirmed dismissal of Krikorian’s lawsuit. The court held that Krikorian, as her client’s agent, did not own the PRA cause of action and could not assert the claim once it was released by her client in settlement.
Local Open Government Blog covers the latest in open government across the Pacific Northwest, including the Public Records Act, the Open Public Meetings Act, public disclosure, campaign finance and the Freedom of Information Act.